Westwood/OCC Community Development District Agenda March 11, 2025 March 4, 2025 Board of Supervisors Westwood/OCC Community Development District Dear Board Members: The meeting of the Board of Supervisors of the Westwood/OCC Community Development District will be held Tuesday, March 11, 2025 at 10:00 a.m. at the Offices of GMS-CF, 219 E. Livingston Street, Orlando, FL 32801. Following is the advance agenda for the meeting: Board of Supervisors Meeting 1. Roll Call 2. Public Comment Period 3. Organizational Matters A. Administration of Oaths of Office to Newly Elected Supervisors B. Consideration of Resolution 2025-01 Canvassing and Certifying the Results of the Landowners’ Election C. Election of Officers D. Consideration of Resolution 2025-02 Electing Officers 4. Approval of Minutes of the October 1, 2024 Board of Supervisors Meeting and Acceptance of Minutes of the November 12, 2024 Landowners’ Meeting 5. Consideration of Resolution 2025-03 Approving the Fiscal Year 2026 Budget and Setting a Public Hearing 6. Appointment of Audit Committee and Chairman 7. Staff Reports A. Attorney B. Engineer C. District Manager’s Report i. Balance Sheet and Income Statement ii. Ratification Funding Requests #58-64 8. Supervisor’s Requests 9. Adjournment Audit Committee Meeting 1. Roll Call 2. Public Comment Period 3. Audit Services a. Approval of Request for Proposals and Selection Criteria b. Approval of Notice of Request for Proposals for Audit Services c. Public Announcement of Opportunity to Provide Audit Services 4. Adjournment Sincerely, George S. Flint George S. Flint District Manager Cc: Michael Eckert, District Counsel Rey Malave, District Engineer Ken Artin, Bond Counsel Brett Sealy, Underwriter RESOLUTION 2025-01 A RESOLUTION CANVASSING AND CERTIFYING THE RESULTS OF THE LANDOWNERS’ ELECTION OF THE WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT HELD PURSUANT TO SECTION 190.006(2), FLORIDA STATUTES WHEREAS, pursuant to Section 190.006(2), Florida Statute, a landowners’ meeting is required to be held within 90 days of the District’s creation and every two years following the creation of a Community Development District for the purpose of electing three (3) supervisors for the District; and WHEREAS, following proper notice of once a week for 2 consecutive weeks in a newspaper of general circulation in the area of the District, the last day of such publication to be not fewer than 14 days or more than 28 days before the date of the election, such landowners meeting was held on November 12, 2024, at which the below-recited persons were duly elected by virtue of the votes cast in their respective favor; and WHEREAS, the Board of Supervisors by means of this Resolution desire to canvas the votes and declare and certify the results of said election; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons are found, certified, and declared to have been duly elected as Supervisors of and for the District, having been elected by the votes cast in their favor as follows: Supervisor # of Votes Terms 15 Randall Greene ____________ 4 Year Term 15 Duane “Rocky” Owen ____________ 4 Year Term 14 Thomas Franklin ____________ 2 Year Term 2. The terms of office shall commence immediately upon the adoption of this Resolution: PASSED AND ADOPTED this 11th day of March, 2025. Secretary/Assistant Secretary Chairman/Vice Chairman RESOLUTION 2025-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT ELECTING THE OFFICERS OF THE DISTRICT AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Westwood/OCC Community Development District (the “District”) is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes; and WHEREAS, the Board of Supervisors of the District (“Board”) desires to elect the Officers of the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT: Section 1. The following persons are elected to the offices shown: Chairman ________________________ Vice Chairman ________________________ Secretary ________________________ Assistant Secretary ________________________ Assistant Secretary ________________________ Assistant Secretary ________________________ Treasurer ________________________ Assistant Treasurer ________________________ Assistant Treasurer ________________________ Section 2. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 11th day of March, 2025. ATTEST: WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT _________________________________ ____________________________________ Secretary/Assistant Secretary Chairman/Vice Chairman MINUTES OF MEETING WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Westwood/OCC Community Development District was held Tuesday, October 1, 2024, at 10:00 a.m. at the Offices of GMSCF, LLC, 219 E. Livingston Street, Orlando, Florida. Present and constituting a quorum: Randall Greene Chairman Duane Owen Vice Chairman Andrew Gorrill Assistant Secretary Also present were: George Flint District Manager, GMS Kate John by phone District Counsel, Kutak Rock Mike Eckert District Counsel FIRST ORDER OF BUSINESS Roll Call Mr. Flint called the roll. Three Board members were present constituting a quorum. SECOND ORDER OF BUSNESS Public Comment Period Mr. Flint: There are no members of public here to provide comment. THIRD ORDER OF BUSNESS Approval of Minutes of the October 1, 2024, Board of Supervisors Meeting Mr. Flint: The next item is the approval of the June 11, 2024, meeting minutes. Are there any comments or corrections? On MOTION by Mr. Greene, seconded by Mr. Owen, with all in favor, the Minutes of the June 11, 2024, Board of Supervisors Meeting, were approved. FOURTH ORDER OF BUSNESS Ratification of Dewberry Work Authorization to Provide District Engineering Mr. Flint: This is for general engineering services on a designated basis. It is not for any specific assignment but is an annual engagement in the event that services are needed, we have an agreement in place. * Mike Eckert joined the meeting at this time. Kate John left the meeting at this time. Mr. Flint: Are there any questions on the work authorization? On MOTION by Mr. Greene, seconded by Mr. Owen, with all in favor, the Dewberry Work Authorization to Provide District Engineering, was ratified. FIFTH ORDER OF BUSNESS Ratification of Fiscal Year 2024 Audit Engagement Letter with Grau & Associates Mr. Flint: You have retained Grau as your independent auditor and you enter into an agreement annually for the services. I believe I may have signed this before I knew we were going to have a meeting this soon. It tracks their proposal in the budget. Are there any questions? If not is there a motion to ratify? On MOTION by Mr. Gorrill, seconded by Mr. Owen, with all in favor, the Fiscal Year 2024 Audit Engagement Letter with Grau & Associates, was ratified. SIXTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Eckert: I have two items. The first is a reminder about your ethics training that is due by December 31st. If you have not done that, it is something you need to do in the next three months. The second item is a new law went into effect that anytime we extend or enter into a new agreement or amend the agreement, we have to get an affidavit from the contractor stating they do not engage in human trafficking. We have provided a form of that to your District Manager to have, but that would go for any contract with any non-governmental entity that the CDD has. With that, I conclude my report, unless the Board has any questions. Mr. Flint: We will follow up with Grau for the affidavit. B. Engineer Mr. Flint: We have no engineer report. C. District Manager’s Report i. Balance Sheet and Income Statement ii. Ratification of Funding Requests #55-57 iii. Designation of November 12, 2024, as Landowners’ Meeting Date Mr. Flint: You have the balance sheet and income statement through July 31st. These are unaudited. If there are any questions, we can discuss those. If not, there is no action required. Mr. Flint: We have ratification of Funding Requests #55-57. 55 is for Dewberry, GMS, and Kutak. 56 and 57 are for GMS and Kutak. Are there any questions on those? If not, is there a motion to ratify? On MOTION by Mr. Greene, seconded by Mr. Owen, with all in favor, Funding Requests #55-57, were ratified. Mr. Flint: Normally, you are required to announce 90 days before the Landowners’ meeting in a publicly advertised meeting, however we missed that this year. We are designating the date now. We are not going to meet the 90 days, but there is only one landowner that would object to not receiving the notice 90 days in advance. We do not believe it is an issue. Mike, any additional steps, other that we will advertise this? Mr. Eckert: No, I do not think there are any additional steps to take at this time. I think when we have the landowners’ election, we may ask the landowner to make a statement stating they have had many defects in the announcement process, given that it is a little late. Other than that, I do not have anything to add. Mr. Flint: And it would be a landowner meeting, not a Board meeting, meaning the landowner can designate any hold to be here to cast the votes. We are looking at holding it at 10 in the morning on November 12th. We can probably find a proxy holder to designate to talk. If there are no questions, is there a motion to approve? On MOTION by Mr. Gorrill, seconded by Mr. Greene, with all in favor, Designating November 12, 2024, as Landowners’ Meeting Date, was approved. SEVENTH ORDER OF BUSINESS Supervisors’ Requests Mr. Flint: Anything the Board wanted to discuss? If not, is there a motion to adjourn? EIGHTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Greene, seconded by Mr. Owen, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman MINUTES OF MEETING WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT The Landowners’ meeting of the Board of Supervisors of the Westwood/OCC Community Development District was held Tuesday, November 12, 2024, at 10:00 a.m. at the Offices of GMSCF, LLC, 219 E. Livingston Street, Orlando, Florida. Present were: Randall Greene Chairman Andrew Gorrill Assistant Secretary Also present were: George Flint District Manager, GMS Kate John District Counsel, Kutak Rock FIRST ORDER OF BUSINESS Determination of Number of Voting Units Represented Mr. Flint stated that DCS Real Estate Investments VI, LLC provided a landowner proxy naming Randall Greene as the proxy holder representing one parcel, which is 20.03 acres or 21 authorized votes. SECOND ORDER OF BUSINESS Call to Order Mr. Flint called the Landowners' meeting to order. THIRD ORDER OF BUSINESS Election of Chairman for the Purpose of Conducting the Landowners’ Meeting Mr. Flint asked Mr. Greene if he would designate him as the Chair. Mr. Greene designated Mr. Flint as the Chairman for the meeting. FOURTH ORDER OF BUSINESS Nominations for the Positions of Supervisors (3) Mr. Flint stated that three seats are up for election, and Mr. Greene provided him with his ballot nominations for the Supervisor positions. Mr. Greene nominated Randall Greene, Rocky Owen, and Tom Franklin. Mr. Flint asked if there were any other nominations. There were none. FIFTH ORDER OF BUSINESS Casting of Ballots Mr. Flint noted that there were 15 votes cast for Randall Greene, 15 votes for Rocky Owen, and 14 votes for Tom Franklin. SIXTH ORDER OF BUSINESS Tabulation of Ballots and Announcement of Results Mr. Flint noted that Mr. Greene and Mr. Owen would serve four-year terms, and Mr. Franklin would serve a two-year term. SEVENTH ORDER OF BUSINESS Landowners’ Questions and Comments Mr. Flint asked if there were any questions. There being no comments, the next item followed. EIGHTH ORDER OF BUSINESS Adjournment Mr. Flint adjourned the meeting. RESOLUTION 2025-03 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT APPROVING THE PROPOSED BUDGET FOR FISCAL YEAR 2025/2026 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW AND PROVIDING FOR A SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the Westwood/OCC Community Development District (the “District”) was established by Ordinance No. 2021-10, adopted by the County Commission of Orange County, Florida, effective as of July 23, 2019; and WHEREAS, the District Manager has prepared and submitted to the Board of Supervisors of the Westwood/OCC Community Development District (the “Board”) the proposed budget for Fiscal Year 2025/2026, which commences on October 1, 2025 and concludes September 30, 2026; and WHEREAS, the Board has considered the proposed budget and desires to set the required public hearing thereon. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT: 1. PROPOSED BUDGET APPROVED. The proposed budget prepared by the District Manager for Fiscal Year 2025/2026 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said proposed budget. 2. SETTING A PUBLIC HEARING. A public hearing on said approved proposed budget is hereby declared and set for the following date, hour and location: DATE: June 10, 2025 HOUR: 10:00 AM LOCATION: Offices of GMS-CF, LLC 219 E. Livingston Street Orlando, FL 32801 3. TRANSMITTAL OF PROPOSED BUDGET TO LOCAL GENERAL PURPOSE GOVERNMENTS. The District Manager is hereby directed to submit a copy of the Proposed Budget to Orange County at least 60 days prior to the hearing set above. 4. POSTING OF PROPOSED BUDGET. In accordance with section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two (2) days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days. 5. PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law. 6. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. 7. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 11th day of March, 2025. ATTEST: WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT _______________________________ _________________________________ Assistant Secretary/Secretary Chair/Vice Chair, Board of Supervisors Exhibit A: FY 2025/2026 Proposed Budget Exhibit A FY 2025/2026 Proposed Budget [See attached] WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS Annual Audit Services for Fiscal Year 2025 Orange County, Florida INSTRUCTIONS TO PROPOSERS SECTION 1. DUE DATE. Sealed proposals must be received no later than Tuesday, April 8, 2025 at 5:00 p.m., at the offices of District Manager, located at 219 East Livingston Street, Orlando, Florida 32801. Proposals will be publicly opened at that time. SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations. SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District. SECTION 4. SUBMISSION OF ONLY ONE PROPOSAL. Proposers shall be disqualified, and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization. SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) original hard copy and one (1) electronic copy of the Proposal Documents, and other requested attachments, at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title “Auditing Services – Westwood/OCC Community Development District” on the face of it. SECTION 6. MODIFICATION AND WITHDRAWAL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90) days. SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the “Proposal Documents”). SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith. SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District. SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District, the Proposer shall enter into and execute a Contract (engagement letter) with the District. SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District’s limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law. SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents. A. List position or title of all personnel to perform work on the District audit. Include resumes for each person listed; list years of experience in present position for each party listed and years of related experience. B. Describe proposed staffing levels, including resumes with applicable certifications. C. Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person. D. The cost of the provision of the services under the proposal for Fiscal Year 2025, 2026, 2027, 2028 and 2029. The District intends to enter into five (5) separate oneyear agreements. E. Provide a proposed schedule for performance of the audit. SECTION 13. PROTESTS. In accordance with the District’s Rules of Procedure, any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) calendar hours (excluding Saturday, Sunday, and state holidays) after the receipt of the Proposal Documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturday, Sunday, and state holidays) after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Proposal Documents. SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents. WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION EVALUATION CRITERIA 1. Ability of Personnel. (20 Points) (E.g., geographic location of the firm’s headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing workload; proposed staffing levels, etc.) 2. Proposer’s Experience. (20 Points) (E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other community development districts in other contracts; character, integrity, reputation of Proposer, etc.) 3. Understanding of Scope of Work. (20 Points) Extent to which the proposal demonstrates an understanding of the District’s needs for the services requested. 4. Ability to Furnish the Required Services. (20 Points) Extent to which the proposal demonstrates the adequacy of Proposer’s financial resources and stability as a business entity necessary to complete the services required. 5. Price. (20 Points) Points will be awarded based upon the lowest total proposal for rendering the services and the reasonableness of the proposal. TOTAL (100 Points) WESTWOOD/OCC COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES The Westwood/OCC Community Development District hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District’s financial records for the fiscal year ending September 30, 2025, with an option for four (4) additional annual renewals. The District is a local unit of special-purpose government created under Chapter 190, Florida Statutes, for the purpose of financing, constructing, and maintaining public infrastructure. The District is located in Orange County, Florida and has a general administrative operating fund. Each auditing entity submitting a proposal must be authorized to do business in Florida; hold all applicable state and federal professional licenses in good standing, including but not limited to a license under Chapter 473, Florida Statutes, and be qualified to conduct audits in accordance with “Government Auditing Standards”, as adopted by the Florida Board of Accountancy. Audits shall be conducted in accordance with Florida law and particularly section 218.39, Florida Statutes, and the rules of the Florida Auditor General. Proposal packages, which include evaluation criteria and instructions to proposers, are available from the District Manager at the address and telephone number listed below. Proposers must provide one (1) original hard copy and one (1) electronic copy of their proposal to Governmental Management Services – Central Florida, LLC, District Manager, 219 East Livingston Street, Orlando, Florida 32801, in an envelope marked on the outside “Auditing Services – Westwood/OCC Community Development District.” Proposals must be received by 5:00 PM on Tuesday, April 8, 2025, at the office address listed above. Proposals received after this time will not be eligible for consideration. Please direct all questions regarding this Notice to the District Manager who can be reached at (407) 841-5524. George Flint Governmental Management Services – Central Florida, LLC District Manager